Enrollment - Course (Type 2) Record

1. Audit – Code “Y” (Yes) for audit courses and “N” (No) for courses taken for credit.
2. Co-Requisite – A co-requisite course is a course that includes enhanced academic supports, such as additional hours of instruction, tutoring, mentoring, or advising that awards credit toward a credential or degree.
3. Course Reference Number – Report in columns 55-69 the institutionally-assigned number identifying a specific course, section, and semester.
4. Credit Hours – Number of semester hours for which a student is receiving credit. For audit courses, code number of hours for which the student was charged.
5. Dual Credit – In column 70, for each student reported with classification 20 (High School) indicate “Y” (Yes) or “N" (No) if the student is enrolled in a course for which they will receive both high school and college credit.
6. International Exchange Course – For each student currently enrolled in an institution in another country under a formal international exchange program, report a Type Two Record with the Course Prefix and Number of IES 333 (universities) or 235 (KCTCS colleges), and report the code for the foreign country in which the student is enrolled in the course section field, right justified. Report course with one credit hour. For foreign students attending a Kentucky institution, report a Type Two Record for each course in which the student is enrolled.
7. National Student Exchange Course – For each student enrolled in your institution but currently attending an institution in another state under the National Student Exchange Program, report a Type Two Record with the Course Prefix and Number of NES 333 (universities) or 235 (KCTCS colleges), and report the code for the state in which the student is enrolled in the course section field, right justified.
   • Report the course with one credit
   • For students from institutions in another state who are attending a Kentucky institution, report a Type Two Record for each course in which the student is enrolled.
8. Semester – Report the year and the appropriate semester for the file being submitted. Each semester has been assigned a number code which is added to the end of the reporting year:
   • 1=summer,
   • 2=fall, or
   • 3=spring.
     • Example – 20232 = Fall

 

Format of Course (Type 2) Record

One Record Per Student Per Course

Columns	Char	Format
1	1	Form - 2
2-9	8	Institution Number - FICE Code - see Table 1
10-18	9	Social Security Number - must be nonblank
19-23	5	Course Prefix - left justify
24-28	5	Course Number - left justify
29-33	5	BLANK
34-37	4	Credit Hours - right justify
38	1	Audit (Y/N)
39-44	6	BLANK
45-54	10	Institutional ID - Student's Internal ID
55-69	15	Institutional Course Reference Number
70	1	Dual Credit Student (Y/N)
71-75	5	Semester - 1=summer, 2=fall, 3=spring. Example - 20232=Fall 2023
76	1	Co-requisite (Y/N)
77-83	7	Section Number - expanded from 5 to 7 positions - right justify