Approved Degree Programs

The Registry of Degree Programs is housed at the Kentucky Council on Postsecondary Education (CPE) and is updated when a new program is approved by the Council or the status of a current program changes. This allows for a comprehensive public view of all programs offered by postsecondary institutions in the state. With the Program Modification System, institutions may request certain changes be made to the inventory, which are then reviewed by Council staff. The Program Modification System can be found in KPEDS. When logged into KPEDS, select “Program Management”; then select “Program Inventory” then select your institution from the CIP drop down box for a complete list of your institution’s programs which can be exported to an Excel spreadsheet or a word document.

KPEDS login: https://kpeds.ky.gov/login.aspx

Steps to Resolve Degree Program Discrepancies

1. KPEDS – Next Generation will provide the list of program inventory errors during the Type 1 edit process. A critical error occurs if the program is categorized as suspended/inactive or it is not in the CPE Program Inventory. (From this point on, CPE Program Inventory will be referred to as the inventory.)
2. The IR/AA staff at the institution will determine the source of the error using institutional records and the Program Modification System to access the complete inventory.
   1. If the program is a teach-out (e.g., it is suspended or inactive but there are still students at the institution completing the program), add comment to error in KPEDS NG to this effect.
   2. If the program appears as inactive in the inventory but has been continuously active and in every catalog for the institution for more than five years, contact Nan Harnice (nan.harnice@ky.gov) with the CPEProgram ID, which is part of the record in Program Modification System, and CPE will update the inventory.
   3. If the program appears as active in the inventory, but is listed at the wrong degree level, contact Nan Harnice (nan.harnice@ky.gov) with the CPE Program ID and the correct degree level.
   4. If the program is listed as an Institutionally-Defined Certificate but needs to be changed to a certificate that requires program approval, e-mail the approval documentation to Nan Harnice (nan. harnice@ky.gov). Upon verification, CPE will change the degree level.
   5. If the program is listed as a certificate other than an Institutionally Defined Certificate, but should be institutionally defined (e.g., it is an undergraduate certificate of less than 1 year or a graduate certificate with less than 18 credit hours), e-mail Nan Harnice (nan.harnice@ky.gov)the CPE Program ID and CPE will make the change.
   6. If the program requires CPE approval, but has not gone through the approval process, it should undergo the official program approval process as outlined at http://cpe.ky.gov/policies/academicaffairs/KPPPSusermanual.pdf
   7. If the program is active in the inventory, but is listed with an incorrect CIP Code, submit a CIP Code change through the Program Modification and notify Nan Harnice (nan.harnice@ky.gov) that the request is pending.
   8. If the program is not in the inventory in any form (active, inactive, or suspended), provide the program approval documentation to Nan Harnice (nan.harnice@ky.gov). Upon verification, CPE will add the program to the inventory. If the program requires approval, but has not gone through the approval process, it should undergo the official program approval process.

If program inventory discrepancies are unresolved when enrollment reports are produced, discrepant records will be noted as ‘discrepant’ or excluded from calculations of metrics. For example, the routine report on enrollment by major may include an asterisk to indicate enrollment is under review (i.e. discrepancies under review’). However, if performance metrics involve enrollment numbers, the discrepant records will be excluded from the calculations.