General Information

• Statewide Directory
• Collection Schedule
• Changes Overview
• Collections Overview

Collection Instructions

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• Student Financial Aid - Type A
• End-of-Term Credit - Type G
• Licensure and Certification Exams
• Frontline Healthcare Preliminary Enrollment
• Formal Credentials Conferred - Type 5
• Summer Degrees - Type 5R
• Degree Program Inventory
• Building and Room Record - Types B & R
• Land Holding Updates - Type L
• Facilities Utilization - Type U
• Reconciliation
• Finance

Tables

• Table of Contents

Appendices

• Terms and Definitions
• Technical Guide Operational Definitions

 

CPE Data Guidelines - Collections Overview

For the 2023-2024 Comprehensive Guidelines, the following changes occured:

• The columns for Section Number were increased from five to seven for Types 2, 3, G and U. The columns from previous collections were made to be blank and Section Number was moved to the end of the collection.
• The Enrollment collections had their due extended two
  • Since this collection was extended, it is important that collections be submitted by the due date. Extensions will be limited for these collections.
• The Innovative Scholarship was added to Type
• The Student Financial Aid Index was added to Type
• Type U asked for the room number twice so the duplicate was made to be
• Full-time dual credit was added to Preliminary
• Type T was removed and transfer-related fields were added to Type 1 starting with the Fall 2023 Enrollment Collection. Summer 2023 will follow the previous year's guidelines.
• Race and ethnicity categories will be updated to reflect the change to the "nonresident" category once IPEDS releases guidance for 2023-24.
• Changes occured to the metrics The metrics that were removed and added are detailed in the table below.

Collection	Metrics Validated	Collection Period
Degrees (Type 5)	Time-to-degree Degrees and credentials conferred	July-August
Summer Degrees (Type 5R)	Three-year Graduation Rate (KCTCS) Six-year Graduation Rate (4-Year Public) Outcome Measures - Removed	October
Fall Enrollment (Type 1)	Enrollment Diversity First-to Second-year Retention Undergraduate Enrollment Transfer Rate (KCTCS Only)	October-November
Student Financial Aid	Degrees and credentials conferred - low-income Unmet Need	November

The Comprehensive Guidelines outlines how to fill out forms related to various collections; those collections can be broken down into five major categories:

Major Category	Collections
Students	Enrollments
	Preliminary Enrollment
	Reconciliation File
	End-of-Term Credit
	Grades Crosswalk
	Entrance Exam File
	Student Financial Aid
	Licensure and Certifications
	Degrees
	Estimated Degrees and Other Formal Award Conferred
	Degrees and Other Formal Awards Conferred
Programs and Courses	Degree Program Inventory
Facilities	Building and Room Updates
	Land Holdings Updates
	Facilities Utilization