CPE Data Guidelines - Facilities Utilization
Metrics Validated from Collection: None
Applies to Independent Colleges: No
Type U, Fall 2023
General Instructions
Report facilities utilization for fall semester only.
Utilization data should be coded only for each class appearing on the fall enrollment file that takes place in a 110 or 210 room use code. Columns 50-78 would be blank for any class with no scheduled room (“by arrange- ment” or “to be arranged”), as well as classes that meet in rooms not classified as use codes 110 or 210.
Utilization is also to be reported for zero credit hour laboratories meeting the above criteria but which are ex- cluded from the enrollment file because they carry the same course identification as an associated lecture.
The following information is needed for this collection:
- Course Location (Campus, Building Number, and Room Number) – Codes used in these fields must rec- oncile with the physical facilities inventory maintained by the It may be necessary to update this inventory before completing this report. The course location fields should be coded only for those classes which meet in instructional classrooms or instructional laboratories (room use codes 110 or 210).
- Course Schedule (Days Met) – For each class that meets on the same day(s) every week, code the appropri- ate
column to indicate day(s) met.
- If a class meets each week on Monday, Wednesday, and Friday, columns 62 through 68 would be coded “bMbWbFb” with “b” = blank.
- For each class that requires a “two-week cycle,” g., MWF at 9:00 a.m. one week, and
MW at 9:00a.m. the next week, code the appropriate columns to indicate days met.
- In coding these types of records, a “1” shows that a class meets on that day only during the first week; a “2” signifies the second week only; and a “3” is used to show classes which meet on the same day both For example, the class mentioned above is to be coded “b3b3b1b” in columns 62-68.
- The course schedule field should be coded only for those classes which meet in instructional
class- rooms or instructional laboratories (room use codes 110 or 210).
- Two or more utilization records will be necessary for classes which meet in different rooms that are coded 110 or 210 and/or at different times.
- No additional utilization records are needed for classes that are not held in rooms with 110 or 210 codes.
- If more than one utilization record is required for a class, the first record should include all required information in columns 1-76 and “01” in columns 77-78.
- Each additional utilization record should have only columns 1 through 24, 37 through 40, and 50 through 78 coded with the appropriate sequence number in columns 77-78. For example, columns 77-78 will be coded “02” for the second utilization record; “03” for the third, Columns 25 through 36 and 79 through 100 should be blank on the continuation records.
- If classes are reported as extending beyond one semester: (a) for the first semester, report all requested information, indicating full-semester duration; and (b) for the second semester, again report all requested information, reporting “000” in the number of students field (columns 37-39) and “**” in the continuation field (columns 77-78).
- Host Institution – The institution whose classroom or laboratory facilities are used for instruction by anoth- er As a separate utilization submission, using the utilization record layout, report the utilization for each class taught on the campus by another (e.g., the instructing) institution. Do not report enrollment on the Type One, Two, and Three Records. For each class taught on the campus by another institution report, in Columns 79 to 86 on Utilization Record (Type U), the FICE Code for the instructing institution offering the class.
- Instructing Institution – The institution offering instruction on the campus of another Report enrollment on the Type One, Two, and Three Records for each student enrolled in a class taught by your institution on another campus. Do not report utilization for these classes.
- Room Number – Column 107 is used for room letter designation as in 101A. If there is no letter designa- tion, leave column 107 When there is no letter, right justify the room number using column 106 for the right most number.
- Academic Year – Report the academic year of the file being submitted.
- Example: Academic Year 2023-24 should be reported as 202324.
|
Columns |
Char |
Description |
|
1 |
1 |
FORM - U |
|
2-9 |
8 |
Institution Number - FICE Code - see Table 1 |
|
10-14 |
5 |
Course Prefix - left justify |
|
15-19 |
5 |
Course Number - left justify |
|
20-24 |
5 |
BLANK |
|
25-36 |
12 |
BLANK |
|
37-39 |
3 |
Number of Students in Class - right justify, zero fill |
|
40 |
1 |
Class Duration Code - see Table 11 |
|
41-49 |
9 |
BLANK |
|
50-51 |
2 |
Campus Number - see Table 8 |
|
52-55 |
4 |
BLANK |
|
56-61 |
6 |
BLANK |
|
62-68 |
7 |
Days Met - U,M,T,W,R,F,S if one week cycle; 1,2,3 if two week cycle |
|
69-72 |
4 |
Begin Time - military time |
|
73-76 |
4 |
End Time - military time |
|
77-78 |
2 |
Continuation - blank if one card only; card number (01,02,03, ...) if more than one card |
|
79-86 |
8 |
Instructing Institution FICE Code - see Table 9 |
|
87-100 |
14 |
BLANK |
|
101-107 |
7 |
BLANK |
|
108-113 |
6 |
Academic Year - Example - 202324 |
|
114-123 |
10 |
Building Number - right justify, zero fill |
|
124-135 |
12 |
Room Number and Suffix - right justify, zero fill room number; if no suffix, blank fill |
|
136-142 |
7 |
Section Number - expanded from 5 to 7 columns - right justify |
Last Updated: 7/3/2023