CPE Data Guidelines - Facilities Utilization (Type U)

1

1

Form - U
(form)

Alphabetic
(1 char)

Indicates the type of data record. Must be the first field in every detail record. Enter U for records. Cannot be blank

2

6

Institution ID
(fice)

Numeric
(6 digit)

Your institution’s 6-digit FICE code plus the Campus Number.  Must include all leading or trailing zeros if applicable and cannot be blank.
Reference Table 8 for appropriate values.

10

5

Course Prefix
(crse_prefix)

Alphanumeric
(Max of 5 char)

Report the course prefix as listed in your institution’s catalog. Must be left justified. Allowed characters: period (.), hyphen (-), underscore (_), and ampersand (&).

Example: ENG for ENG 101 Composition I.

15

5

Course Number
(course)

Numeric
(5 digit)

Report the course number as listed in your institution’s catalog. Must be left justified. Allowed characters: period (.), hyphen (-), underscore (_), and ampersand (&).

Example: 101 for ENG 101

20

5

Blank
(Blank_Old_section)

Leave blank
(Spaces)

No data should be entered in this field.

25

12

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

37

3

Number of Students
(number_students)

Numeric
(3 digit)

Report the total number of students enrolled in the course.
Use zero-filled formatting (e.g., 005, 120).

40

1

Class Duration
(class_duration)

Alphabetic
(1 char)

41

9

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

50

2

Campus Number
(campus_number)

Numeric
(2 digit)

This number is 00 when an institution has only one campus. The campus number issued
with the institution number to form the institution identification. Refer to Table 8 for campus number. Use
the KPEDS KATS system for updating Campus Codes

52

4

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

56

6

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

62

7

Course Schedule (Days Met)
(days_met)

Alphanumeric
(7 Char)

Indicate the days the course meets each week using columns 62–68. For classes meeting the same days weekly (e.g., M/W/F), use format: bMbWbFb (b = blank). For two-week cycles, use: 1 = first week only, 2 = second week only, 3 = both weeks. Example: b3b3b1b for MWF week one and MW week two. Only report for courses in rooms with use codes 110 or 210. If the course meets in multiple rooms or times, submit multiple utilization records. Do not report for non-110/210 rooms.

Facilities Utilization – Type U (Fall 2025): First record: full data in columns 1–76 + “01” in 77–78. Additional records: columns 1–24, 37–40, 50–78 only, with “02”, “03”, etc. in 77–78; leave 25–36 and 79–100 blank.

If spanning semesters: First term = full details; Second term = “000” in columns 37–39 and “**” in 77–78.

69

4

Begin Time
(beg_time)

Numeric
(4 digit)

Enter the class start time using 24-hour military time format. Example: 0900 for 9:00 AM, 1430 for 2:30 PM

73

4

End Time
(end_time)

Numeric
(4 digit)

Enter the class end time using 24-hour military time format. Example: 1030 for 10:30 AM, 1630 for 4:30 PM.

77

2

Continuation
(continuation)

Numeric
(2 digit)

Leave blank if only one card (record) is submitted.
If multiple cards are used, assign a sequential card number (e.g., 01, 02, 03, etc.) to indicate the record’s order.

79

8

Instructing Institution
(instructing_fice)

Numeric
(8 digit)

Enter the 8-digit FICE code of the institution providing instruction on the campus of another institution.

Use this field to report enrollment on Type One, Two, and Three records when your institution teaches a course at another campus.

Do not report utilization (room, time, etc.) for these classes.

87

14

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

101

7

Blank
(Blank_old_room_number)

Leave blank
(Spaces)

No data should be entered in this field.

108

6

Academic Year
(sem)

Numeric
(5 digit)

Enter the full academic year for the data being submitted. Format as a six-digit number: the first four digits represent the starting year, and the last two digits represent the ending year.

Example: Academic Year 2024–25 should be entered as 202425.

114

10

Building Number
(bldg_number)

Numeric
(Max of 10 Digit)

Enter the unique building code (up to 10 digits) assigned to the instructional facility where the course is held. This code must match the official inventory maintained by the institution’s physical facilities department.

124

12

Room Number and Suffix
(room_number)

Numeric
(Max of 12 Digit)

Enter the room number (up to 11 digits) along with a one-digit suffix if applicable. This number uniquely identifies the room within the building listed in the Building Number (bldg_number) field. The value must align with the room assignment in the institution’s facilities inventory system.

136

7

Course Section Number
(section)

Alphanumeric
(7 Char)

Report the section number for the course.
• Each section number must be unique for a specific term.
• If needed, adjust the section number by adding a character or number to differentiate it.
o Example: ACC 601 01 and ACC 601 02.
• Courses taught simultaneously at multiple locations (e.g., on-campus and broadcast off-site) must be treated as separate courses, each with its own section number and descriptive information reported in the Type 3 (Class) file.