General Information

• Statewide Directory
• Guidelines Changes
• Collection Schedule
• Formatting a Data File
• KPEDS Information

Collections

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• End-of-Term Credit - Type G
• Licensure and Certification Exams - Type LC
• Student Financial Aid - Type A
• Degrees and Other Formal Credentials Conferred - Type 5
• Building and Room Record - Types B & R
• Facilities Utilization - Type U
• Land Holding Updates - Type L
• Finance
• Reconciliation
• Reporting Errors and Warnings

Tables

• Tables Contents

Appendices

• Appendices Contents

 

Preliminary Enrollment (Type PE)

Metrics Validated: None

Applies to Independent Colleges:Yes

General Instructions

The Council on Postsecondary Education (CPE) collects preliminary enrollment data early in the academic term to support timely analysis and planning. Unlike detailed final enrollment submissions, the preliminary file includes aggregated enrollment subgroup (e.g., full-time undergraduate, part-time graduate) rather than individual-level student records.

Institutions should report aggregate headcounts based on the categories outlined in the file layout (e.g., credential-seeking status, URM,  first-time or adult learners). Some categories may not apply to all enrollment levels and can be marked as N/A where appropriate.

Applicable to:

• All institutions

Enrollment Status (F or P)

Undergraduate:

• Full-time: ≥ 12 enrolled semester credit hours
• Part-time: < 12 enrolled semester credit hours

Graduate:

• Full-time: ≥ 9 enrolled semester credit hours
• Part-time: < 9 enrolled semester credit hours

Student Classification

• Total Enrollment
  • Undergraduate includes students with Table 7 classifications: 01, 02, 03, 04, 05, 13, 14, 19, 20, 30
    • Note: KCTCS should report only credential-seeking students (01, 02)
  • Graduate includes Table 7 classifications: 06, 07, 08, 09, 10, 11, 12, 16, 18, 25, 31, 32, 34, 35, 36
• Credential-Seeking Enrollment
  • Undergraduate: 01, 02, 03, 04, 14, 30
  • Graduate: 06, 07, 08, 09, 10, 11, 12, 18, 31, 32, 34, 35, 36

Underrepresented Minority (URM)

URM includes students identifying as: Black or African American, American Indian or Alaska Native, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, Two or more races

First-Time Student:

A student is considered first-time if they meet all of the following:

• First-time indicator is Y (first-time in fall) or S (first-time in summer prior to first fall)
• Table 7 classification: 01, 02, 03, or 04
• Enrollment status is full-time or part-time (F or P)

Adult undergraduate

When reporting adult for the full/part-time undergraduate enrollment, Include undergraduate students who are 25 to 64 years of age.

Dual Credit

Dual credit refers to college-level coursework taken by high school students to earn both high school and college credit, in accordance with KRS 164.002(4). Students must be admitted by a Kentucky public postsecondary institution, which maintains responsibility for academic integrity in dual credit courses.

KY CPE Preliminary Enrollment	*Full-time undergraduate	*Part-time undergraduate	Full-time graduate	Part-time graduate
Total
Credential Seeking
URM
First-time			NA	NA
Adult			NA	NA
Dual Credit/Dual Enrollment			NA	NA