CPE Data Guidelines - Changes Overview

2025-26 Changes

File Layout Updates

Revised the file layout section for each collection. Each layout now includes Fixed Start, Length, Header Name, CPE Database Header, Type and Formatting, and Definition.

Collection Schedule

Updated to reflect adjustments for state holidays and weekends that impact submission deadlines.

New Sections Added

General Information – Includes updated instructions for formatting data files and an overview of KPEDS.
Metric Validation – Now included for Enrollment, Type A, and Type 5 collections. This section explains how KPEDS calculates specific metrics that require institutional approval.
Reporting Errors & Warnings – Lists potential errors and warnings with descriptions and recommended next steps for resolution.
Additional Terms and Definitions – New definitions added for Examinations (Entrance, Placement, Other) and Financial Aid and Support terminology.

Removed Collection

Type A: Student Financial Aid Submission Changes

Expected Family Contribution (EFC) – Replaced with the Student Aid Index (SAI).
Total Income, Student AGI, and Parent AGI – Removed to comply with updated FAFSA specifications.
Father’s and Mother’s Education Level – Eliminated and replaced by the new question: “Did either parent attend college?” See new field: parents_ed_lvl.
Child Support and Other Dependents questions (Former FAFSA Questions #47 and #48) – Replaced by new question: “Child or Other Dependents?” See new field: Dependents.

Adding Frontline Healthcare Preliminary Enrollment collection
Removing Estimated Degrees collection
Moving Licensure & Certification Exams collection to KPEDS
Type A Changes
- Increase maximum Pell Grant amount
  - 2023-24 Amount: $7,395
- Correct maximum Cap Grant amount
  - $5,300 for 4Y and $2,500 for 2Y

The columns for Section Number were increased from five to seven for Types 2, 3, G and U. The columns from previous collections were made to be blank and Section Number was moved to the end of the collection.
The Enrollment collections had their due extended two
- Since this collection was extended, it is important that collections be submitted by the due date. Extensions will be limited for these collections.
The Innovative Scholarship was added to Type
The Student Financial Aid Index was added to Type
Type U asked for the room number twice so the duplicate was made to be
Full-time dual credit was added to Preliminary
Type T was removed and transfer-related fields were added to Type 1 starting with the Fall 2023 Enrollment Collection. Summer 2023 will follow the previous year's guidelines.
Race and ethnicity categories will be updated to reflect the change to the "nonresident" category once IPEDS releases guidance for 2023-24.
Changes occured to the metrics The metrics that were removed and added are detailed in the table below.

Collection	Metrics Validated	Collection Period
Degrees (Type 5)	Time-to-degree Degrees and credentials conferred	July-August
Summer Degrees (Type 5R)	Three-year Graduation Rate (KCTCS) Six-year Graduation Rate (4-Year Public) Outcome Measures - Removed	October
Fall Enrollment (Type 1)	Enrollment Diversity First-to Second-year Retention Undergraduate Enrollment Transfer Rate (KCTCS Only)	October-November
Student Financial Aid	Degrees and credentials conferred - low-income Unmet Need	November

Last Updated: 6/17/2025