Kentucky Council on Postsecondary Education

2024-25 Collection Schedule

2024

Collection Open Date Due Date
Entrance Exam June 17 July 1
Degrees (2023-24)* July 17 August 1
Summer Enrollment* July 17 September 1
Reconciliation File Summer*   August 15
Spring End-of-Term Credit (2023-24) August 15 September 1
Frontline Healthcare Preliminary Enrollment August 15 August 31
IPEDS Fall Data Collection* September 1 October 17
Preliminary Enrollment*   September 15
Licensure and Certification Exams Report September 15 October 3
Summer Degrees - IPEDS GRS October 3 October 16
Reconciliation File Fall 2022*   November 1
Fall Enrollment* October 3 November 15
Finance Internal Operating Budget October 16 November 1
Finance - FD1B, FD2B, FD10 October 16 November 1
Finance- Appropriation Budgeted to Mandatory Programs October 16 November 1
Audited Financial Statement October 16 November 1
HB 622 Compliance Report October 16 November 1
Finance - FD1A, FD2A, FD20, FD21, FD22, FD23, FD24 October 16 November 1
Facilities Building November 1 November 15
Facilities Room Record November 1 November 15
Land Holdings November 1 November 15
Student Financial Aid November 1 November 15
Summer End-of-Term Credit November 15 December 1
Facilities Utilization December 1 December 15
IPEDS Winter Collection* December 12 February 15
IPEDS Spring Collection* December 9 April 7

2025

Collection Open Date Due Date
Preliminary Enrollment*                                                          February 29
Spring Enrollment* March 1 April 15
Reconciliation File Spring*   April 1
Fall End-of-Term Credit March 15 April 1
Entrance Exam   June 17 July 1
Degrees* July 15, 2024 August 1
Spring End-of-Term Credit July 15, 2024 September 1

*indicates collections that pertain to public and independent institutions

Collection Due Dates by Month

August 2024

September 2024

October 2024

1: Degrees (2023-24)*

15: Tuition Waiver

15: Reconciliation File Summer*

31: Frontline Healthcare Preliminary Enrollment

1: Summer Enrollment*

1: Spring End-of-Term Credit (2023-24)

15: Preliminary Enrollment*

3: Licensure and Certification Exams Report

17: IPEDS Fall Data Collection

16: Summer Degrees - IPEDS GRS

November 2024

December 2024

January 2025

15: Fall Enrollment*

1: Finance Internal Operating Budget

1: Reconciliation File Fall*

1: Finance – FD1B, FD2B, FD10

1: Finance – Appropriation Budget- ed to Mandatory Programs

1: Audited Financial Statement 2: HB 622 Compliance Report

1: Finance – FD1A, FD2A, FD20, FD21, FD22, FD23, FD24

15: Facilities Building

15: Facilities Room Record 15: Land Holdings

15: Student Financial Aid

1: Summer End-of-Term Credit

15: Facilities Utilization

 

February 2025

March 2025

April 2025

15: IPEDS Winter Collections

29: Preliminary Enrollment**

 

15: Spring Enrollment*

1: Reconcilitation File Spring*

1: Fall End-of-Term Credit

7: IPEDS Spring Collection

May 2025

June 2025

July 2025

15: Estimated Degrees Conferred*  

1: Entrance Exam

August 2025

   

1: Degrees*

31: Spring End-of-Term Credit

   

*indicates collections that pertain to public and independent institutions

Last Updated: 6/5/2024