CPE Data Guidelines - Building and Room Record (Type B)

1

6

Institution ID
(fice)

Numeric
(6 digit)

Your institution’s 6-digit FICE code plus the Campus Number.  Must include all leading or trailing zeros if applicable and cannot be blank.
Reference Table 8 for appropriate values.

7

2

Campus Number
(campus_number)

Numeric
(2 digit)

This number is 00 when an institution has only one campus number issued with the institution number to form the institution identification. Refer to Table 8 for the campus number. Use the KPEDS KATS system for updating Campus Codes.

9

4

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

13

20

Building Name
(buidling_name)

Alphanumeric
(Max of 20 chars)

The name identification by which the building is generally known.

33

1

Building Ownership Code
(building_ownership_code)

Numeric
(1 digit)

This code indicates the agency with which the title to the building Refer to Table 18 for complete descriptions of ownership codes.

34

4

Construction Year
(construction_year)

Date
(YYYY)

The four-digit calendar year that the original building was completed, regardless of any later date of acquisition.

38

4

Acquisition Year
(acquisition_year)

Date
(YYYY)

The four-digit year that the building came into the possession of the institution, regardless of where the title is vested or when the building was constructed.

42

9

Original Cost
(orginial_cost)

Numeric
(Max of 7 digit)

 The number of dollars of “actual capital investment” expended by the institution to acquire the building. Original cost does not include subsequent renovation and reconstruction costs.

51

9

Estimated Building Replacement Cost
(estimated_building_replacement_cost)

Numeric
(Max of 7 digit)

The estimated dollar expenditure to replace the building at the time of the inventory.
Basis for determination: Cost to replace the building’s assignable floor area at current costs in accordance with current building codes, standard construction methods, and currently accepted practices. The replacement cost of fixed equipment in the building should be included.

60

7

Net Assignable Square Feet
(net_assignable_square_feet)

Numeric
(Max of 7 digit)

The sum of all areas on all floors of a building assigned to or available for assignment to an occupant, including every type of space functionally usable by a Custodial, circulation, mechanical, and structural areas are excluded. Refer to NCES Facilities Inventory and Classification Manual, NCES 92-165, for a complete description.

67

7

Gross Square Feet
(gross_square_feet)

Numeric
(Max of 7 digit)

The sum of the floor areas and floor
Basis for measurement: Gross area should be computed by measuring from the outside face of exterior walls, disregarding cornices, pilasters, buttresses, , which extend beyond the wall face. Refer to NCHEMS Technical Report 36, Appendix 6.5, item 1 NCES Facilities Inventory and Classify- cation Manual, NCES 92-165, for a complete description.

74

1

Blank
(blank1)

Leave blank
(Spaces)

No data should be entered in this field.

75

4

Renovation Year
(major_renovation_year)

Date
(YYYY)

The year that the total refurbishing was last made to the building.

79

8

Renovation Cost
(major_renovation_cost)

Numeric
(Max of 8 digit)

The total dollar amount that has been spent by the institution to totally refurbish the building during the renovation This amount does not include normal maintenance or minor im- provident to the building.

87

1

Blank
(blank2)

Leave blank
(Spaces)

No data should be entered in this field.

88

4

Reconstruction Year
(reconstruction_year)

Date
(YYYY)

The year that reconstruction work was last done on the building.

92

8

Reconstruction Cost
(reconstruction_cost)

Numeric
(Max of 8 digit)

The total dollar amount that has been spent by the institution to totally refurbish the building during the renovation This amount does not include normal maintenance or minor im- provident to the building.

100

6

Date of Inventory
(date_of_inventory)

Date
(MMYYYY)

Month and four-digit year that the inventory is

106

6

Date Record Updated
(date_record_updated)

Date
(MMYYYY)

Month and four-digit year record updated

112

1

Building Condition Code (NCHEMS)
(building_condition (NCHEMS))

Numeric
(1 digit)

The physical status and quality of the building at the time of the inventory, based on the best judgment of those responsible for campus Refer to Table 23 for complete descriptions of the NCHEMS Condition Codes.

113

6

Academic Year
(academic_year)

Date
(YYYY)

Enter the full academic year for the data being submitted. Format as a six-digit number: the first four digits represent the starting year, and the last two digits represent the ending year.

Example: Academic Year 2024–25 should be entered as 202425.

119

10

Building Number
(building_number)

Numeric
(Max of 10 Digits)

Enter the unique building code (up to 10 digits) assigned to the instructional facility where the course is held. This code must match the official inventory maintained by the institution’s physical facilities department.

1

6

Institution ID
(fice)

Numeric
(6 digit)

Your institution’s 6-digit FICE code plus the Campus Number.  Must include all leading or trailing zeros if applicable and cannot be blank.
Reference Table 8 for appropriate values.

7

2

Campus Number
(campus_number)

Numeric
(2 digit)

This number is 00 when an institution has only one campus. The campus number issued
with the institution number to form the institution identification. Refer to Table 8 for campus number. Use
the KPEDS KATS system for updating Campus Codes

9

4

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

13

6

Blank
(blank1)

Leave blank
(Spaces)

No data should be entered in this field.

19

2

Space Assignment Category
(space_assignment)

Numeric
(2 digit)

See Table 22 for definitions of the space assignment categories. This reporting of space is intended to present a functional classification pattern of space use based on program areas.

21

5

Room Square Footage
(room_sqft)

Numeric
(5 digit)

The sum of the floor area included within the inside faces of the interior walls which form the boundaries of each room. Deductions should not be made for necessary building columns and minor projections.

26

3

Use of Room
(room_use)

Alphanumeric
(3 chars)

The room use codes are listed in Table 17. Refer to NCES 92-165, “4.3.1 Space Use Codes: Definitions, Descriptions, and Limitations,” for a complete description.

29

1

Student Station Type
(student_station_type)

Alphabetic
(1 char)

Report “F” if fixed station, and “M” if movable station. Report only if room used codes 110, 210, and 220

30

5

Actual Number of Student Stations
(actual_number_stations)

Numeric
(5 digit)

A count of the number of desks or chairs for students in a room used
for instruction. Report only if room used codes 110, 210, and 220; all others zero fill.

35

6

Date of Inventory
(date_inventory)

Date
(MMYYYY)

Month and four-digit year that the inventory is taken.

41

6

Date Record Updated
(date_updated)

Date
(MMYYYY)

Month and four-digit year record updated

47

7

Blank
(blank2)

Leave blank
(Spaces)

No data should be entered in this field.

54

6

Academic Year
(sem)

Numeric
(5 digit)

Must be 2 consecutive years between 2000 and today. Example: 202425
YYYYYY

60

10

Building Number
(bldg_number)

Numeric
(Max of 10 Digits)

Enter the unique building code (up to 10 digits) assigned to the instructional facility where the course is held. This code must match the official inventory maintained by the institution’s physical facilities department.

70

12

Room Number and Suffix
(room_number)

Numeric
(Max of 12 Digits)

Enter the room number (up to 11 digits) along with a one-digit suffix if applicable. This number uniquely identifies the room within the building listed in the Building Number (bldg_number) field. The value must align with the room assignment in the institution’s facilities inventory system.