General Information

• Statewide Directory
• Guidelines Changes
• Collection Schedule
• Formatting a Data File
• KPEDS Information

Collections

• Preliminary Enrollment - Type PE
• Enrollment
• Enrollment Metric Validation
• Entrance Exam - Type E
• End-of-Term Credit - Type G
• Licensure and Certification Exams - Type LC
• Student Financial Aid - Type A
• Degrees and Other Formal Credentials Conferred - Type 5
• Building and Room Record - Types B & R
• Facilities Utilization - Type U
• Land Holding Updates - Type L
• Finance
• Reconciliation
• Reporting Errors and Warnings

Tables

• Tables Contents

Appendices

• Appendices Contents

 

KPEDS Information

How to Log in to KPEDS

You must have authorization to access KPEDS before you are able to login. To obtain a username and password, contact the KPEDS administrator at your institution.

1. Open a web browser and navigate to the KPEDS site: https://kpeds.ky.gov/login.aspx
2. Enter your username and password.
3. Click Login to access the KPEDS portal.

Once you log in, you will see a screen similar to the example below. (Users may have access to different systems within the KPEDS portal and will see different options.)

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KPEDS Collection Categories

When you log into KPEDS, the dashboard homepage displays four main collection status categories:

Current Collections

Definition: collection that are currently open and actively accepting data files.

What to do here: This is where you will upload and validate files for active reporting periods.

Outstanding Collections

Definition: Submissions that are still open but are overdue, based on the submission due date.

What to do here: Prioritize reviewing and submitting these collections. These may be flagged by CPE for follow-up.

Note: Outstanding collections may also appear in the "Current" tab, but this view highlights those needing attention.

Upcoming Collections

Definition: Collections scheduled to open soon, but not yet accepting submissions.

What to do here: Review upcoming deadlines and prepare files in advance.

Upload Your File

After selecting the Edit option in the Select column next to the collection you wish to update, you will be directed to the Collection Processing page.

Click Upload, then locate and select the appropriate CSV file for the corresponding collection.

Ensure the file follows the correct naming conventions and file layout format as outlined in the CPE Data Guidelines.

Files must be in CSV format and comply with all validation and formatting rules.

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Errors & Warnings

After uploading, select “Rejected Error(s)” options to review the errors or warnings that were flagged on your file. KPEDS will display errors and warnings based on the built-in validation rules.

Make necessary corrections to your file and re-upload if needed.

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Approving Submission File

Before approving your file for CPE collection, please ensure the following checklist has been completed:

1. All errors have been resolved or a valid explanation has been provided.
2. Metric Validation has been completed when applicable, by approving the said metrics.
3. Frequency Reports have been reviewed and approved.