Kentucky Council on Postsecondary Education

Entrance Exam (Type E)

Metrics Validated from Collection: None

Applies to Independent Colleges: No

General Instructions

The Entrance Exam file is designed to inform policies regarding the preparation and college-going experience of students entering an institution. The data reported on this file are used to determine the college readiness of entering students as defined in 13 KAR 2.020 (Guidelines for Admission to the State-supported Postsecondary Institutions in Kentucky) and the Unified Strategy for College and Career Readiness (Senate Bill 1) enacted in 2009. The procedures used to determine college-readiness are described in Table 43.

Nothing in this description of data reporting requirements is intended to imply or require that any student should be placement tested or placed into developmental coursework.

All exam scores should be entered by June 30th.

Cohort

Type E file contains one record for each undergraduate degree-seeking student who enrolled for the first time at an institution during the academic year. Both first-time in college students and first-time transfer students are included. This annual file is expected to include all students so defined on the previous summer, fall and spring semester Type 1 files. Include a record for each student in the cohort, even if all placement data is blank.

Undergraduate degree and credential-seeking students are identified on the Type 1 enrollment file with a stu- dent classification of Freshman (01), Sophomore (02), Junior (03), Senior (04), or Fifth-Year at UK only (14), and may be pursuing a bachelor’s or associate degree, a certificate, or diploma. Nondegree students (classification 05), Post-Baccalaureate Undergraduate Degree-Seeking (30) and dually-enrolled students (classifications 19 and 20) are NOT included.

Exemptions from Testing Requirement Based on Prior Courses Taken

Transfer students and first-time students entering with college-level coursework taken in high school may not be required to undergo placement testing under 13 KAR 2:020 if the student meets one of the following criteria:

The Data

The data to be reported on the Entrance Exam file include:

All scores should be reported as superscores. A superscore is the highest score on an exam or subsection of an exam achieved on multiple attempts. Superscores may come from a single administration of an exam or from a combination of administrations. If your institution recalculates a composite or total score based on superscores drawn from a combination of administrations, the recalculated total score should be reported to CPE.

All students included in the Entrance Exam file cohort are expected to have at least one field reported in each subject area (math, writing, and reading), whether a test score, an institutional placement assessment result, or an exemption flag.

General Instructions

  1. Placement – The assignment of a student to a course appropriate to the student’s assessed level of read- iness in that subject. Courses are defined primarily as developmental or college-level although math has two advanced levels: college algebra and Course placement is directed by results on one or more entrance exams, a placement exam, or prior college-level coursework completed.
  2. ACT Scores – The mathematics, english, reading, science reasoning, and composite scores on the ACT assessment that the institution used for placement Test dates are included for each subscore to indicate when that subsection of the test was taken. ACT scores are reported as superscores.
  3. SAT Scores – The Evidence-Based Reading and Writing, mathematics and total scores on the SAT Assess- ment administered March 2016 or later that the institution used for placement purposes or the Critical Reading, Mathematics, Writing and total scores on the SAT Assessment prior to March 2016 that the insti- tution used for placement purposes. Test dates are included for each subscore to indicate when that sub- section of the test was Note: For Evidence-Based Reading and Writing scores, please put the score in both the SAT Critical Reading and SAT Critical Writing Score fields.
  4. Statewide Placement Exams – Standardized, subject-specific exams with statewide minimum readiness standards. These exams are administered on campus to supplement or in lieu of ACT or SAT scores, and the results are used to refine the level of placement suggested by the ACT or SAT alone.
  5. Exemption Status – Whether or not an entering student is exempted from the state placement testing requirement based on standards established by 13 KAR 2:020. Exemption status is to be reported by subject with an “E” if exempt and “N” if not Students can only be marked with a “E” if they have successfully completed previous coursework (dual credit) in the specific area. Exemptions should not be given for any other reason.
  6. College Ready Status – Students deemed ready in English/Writing, Math, and Reading should be marked as “Y” (Yes) if they are deemed college ready in those subject areas and “N” (No) if they are not deemed college ready in those subject areas.
  7. Academic Year – Report the academic year for the file that is being submitted. Example: Academic Year 2023-24 should be reported as 202324.

 

Statewide Benchmarked Placement Exams: Reported in the Entrance Exam File

Area

ACT

SAT

KYOTE

GED College Readiness

Accuplacer

ALEKS

EdReady Diagnostic

English (Writing)

18 or

higher

22 or

higher

6 or

higher

165 or

higher

250 or

higher

 

70 or higher

Reading

20 or

higher

24 or

higher

20 or

higher

165 or

higher

250 or

higher

 

70 or higher

Math (Quant Reasoning)

19 or

higher

510 or

higher

22 or

higher

165 or

higher

250 or

higher

30 or

higher

55 or higher

Math (College Algebra)

22 or

higher

540 or

higher

14 or

higher

175 or

higher

*

46 or

higher

65 or higher

Math

27 or

higher

640 or

higher

15 or

higher

 

*

76 or

higher

*

* Institutions may determine readiness at these levels based on institutional data, as long as students have met the quantitative reasoning benchmark in one of the indentified measures.

 

Format of Entrance Exam (Type E) Record

One Record Per Student

Columns

Char

Description

1

1

Form - E

2-9

8

Institution Number - FICE Code - see Table 1

10-18

9

Social Security Number - must be nonblank

19-43

25

Last Name - left justify

44-58

15

First Name - left justify

59-60

2

ACT Math Score - zero fill

61-66

6

Test Date of ACT Math Score - mmyyyy

67-68

2

ACT English Score - zero fill

69-74

6

Test Date of ACT English Score - mmyyyy

75-76

2

ACT Reading Score - zero fill

77-82

6

Test Date of ACT Reading Score - mmyyyy

83-84

2

ACT Science Score - zero fill

85-90

6

Test Date of ACT Science Score - mmyyyy

91-92

2

ACT Composite Score - zero fill

93-98

6

Test Date of ACT Composite Score - mmyyyy

99-101

3

SAT Critical Reading Score

102-107

6

Test Date of SAT Critical Reading Score - mmyyyy

108-110

3

SAT Mathematics Score

111-116

6

Test Date of SAT Mathematics Score - mmyyyy

117-119

3

SAT Writing Score

120-125

6

Test Date of SAT Writing Score - mmyyyy

126-129

4

SAT Total Score - zero fill

130-135

6

Test Date of SAT Total Score 0 mmyyyy

136-138

3

KYOTE College Readiness Math - right justi- fy, zero fill

139-141

3

KYOTE College Algebra Domain Score - right justify, zero fill

142-144

3

BLANK

145-147

3

BLANK

148-150

3

BLANK

151-153

3

BLANK

154-156

3

KYOTE Writing Score - right justify, zero fill

157-159

3

BLANK

160-162

3

BLANK

163-165

3

BLANK

166-168

3

KYOTE Reading Score - right justify, zero fill

169-171

3

BLANK

172-174

3

BLANK

175-177

3

BLANK

178

1

BLANK

179

1

BLANK

180

1

BLANK

181

1

BLANK

182

1

BLANK

183

1

BLANK

184-193

10

Institutional ID - Student's Internal ID

194

1

Math Exemption Flag (E/N)

195

1

Writing Exemption Flag (E/N)

196

1

Reading Exemption Flag (E/N)

197-202

6

Academic Year

203-217

15

Middle Name - left justify

218-222

5

Name Suffix - left justify

223-225

3

GED Math Score

226-228

3

GED Language Score

229

1

BLANK

230

1

BLANK

231

1

BLANK

232

1

BLANK

233-234

2

SAT - Writing and Language Test

235-236

2

SAT - Reading Test

237-238

2

SAT2 -Math

239-241

3

ALEKS Math

242

1

English/Writing Ready (Y/N)

243

1

Math Ready (Y/N)

244

1

Reading Ready (Y/N)

245-247

3

Accuplacer English

248-250

3

Accuplacer Math Reasoning

251-253

3

EdReady English

254-256

3

EdReady Math

Last Updated: 6/25/2024