General Information

• Statewide Directory
• Collection Schedule
• Changes Overview
• Collections Overview

Collection Instructions

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• Student Financial Aid - Type A
• End-of-Term Credit - Type G
• Licensure and Certification Exams
• Frontline Healthcare Preliminary Enrollment
• Formal Credentials Conferred - Type 5
• Summer Degrees - Type 5R
• Degree Program Inventory
• Building and Room Record - Types B & R
• Land Holding Updates - Type L
• Facilities Utilization - Type U
• Reconciliation
• Finance

Tables

• Table of Contents

Appendices

• Terms and Definitions
• Technical Guide Operational Definitions

 

CPE Data Guidelines - Summer Degrees

Type 5R

Metrics Validated from Collection: Three-year Graduate Rates (KCTCS), Six-year Graduate Rate (4-year public)

Applies to Independent Colleges: No

General Instructions

Council staff would like to include all Credentials at KCTCS and Bachelor’s degrees at four-year universities con- ferred during the summer in CPE’s graduation rate calculations for the preceding academic year. The late sum- mer degrees file includes Credentials at KCTCS Bachelor’s degrees at four-year universities conferred between July 1, 2023, and the beginning of the 2023 fall semester, information which would otherwise not be submitted until the annual degrees file is due on August 1, 2023. Degrees submitted on the late summer degrees file will be added to the degrees reported in the 2022-23 annual degrees file for purposes of graduation rate reporting only. These numbers will not be included in any annual degree counts. To be included in annual degree counts, all records submitted on the late summer degrees files should also be submitted on the annual degrees file for 2022-23 on August 1, 2023. Institutions may choose to only submit late summer degree records for students in previous years’ GRS cohorts.

During this time, institutions should submit final GRS cohort exclusions to KPEDSNG OnDemand and notify CPE. Please review your cohort report in KPEDSNG by selecting the appropriate cohort year and degree level. Only submit the records that need correcting.

Late Summer Degrees

All Credentials at KCTCS and Bachelor’s degrees at four-year universities awarded between July 1, 2023, and the beginning of the 2023 fall semester as defined by the institution’s academic calendar. Report summer data using the instructions and format specified for the annual degrees and formal awards found in the 2022-23 Re- porting Guidelines. Do not incorporate changes made to the annual degrees file during the current year (2023- 24) for this collection.

Outcome Measures Metric

Four-year, six-year and eight-year graduation rate of each cohort (FTFT, FTPT, NFTFT, NFTPT) disaggregated by low income and URM status.

• Cohort Code in (FTFT, FTPT, NFTFT, NFTPT) for cohort academic year (metric year – 707).
• Exclusions
• Low Income determined as Pell recipient during first academic year (fall, spring, summer).
• URM based upon race/ethnicity reported in first semester of
• The graduation rates are determined by the sum of students in each sub cohort who were award- ed a credential within the given time frame (4, 6, 8 years) divided by the sum of the overall sub